Request for Proposal (RFP)

Vivante Espero Annual Awards Ceremony Plaques

 

Issued by:
Vivante Espero, NARSOL’s Foundation

Please submit bids to: awards@narsol.org

Date Issued: May 16, 2025
Proposal Deadline: May 23, 2025

Introduction & Background

NARSOL’s Foundation, a 501(c)3 nonprofit public charitable organization, is seeking competitive bids from qualified vendors for the procurement, custom laser engraving, and shipping of six (6) high-quality plaques to be presented at our Annual Awards Ceremony. The plaques will serve to recognize outstanding contributions and achievements within our organization.

Project Overview

  • Quantity: Six (6) plaques
  • Purpose: Annual Awards Ceremony recognition
  • Delivery Location: Mansfield, Ohio (exact address to be provided upon award)
  • Required Services:
    • Procurement of plaques (material and size specifications below)
    • Custom laser engraving (details to be provided)
    • Secure packaging and shipping

Scope of Work

Plaque Specifications

  • Material: Wood, acrylic, or metal (please specify options and pricing)
  • Size: Approximately 8″ x 10″ (please confirm available sizes)
  • Finish: Professional, award-quality finish suitable for display
  • Mounting: Wall-hanging hardware included

Engraving Requirements

  • Method: High-precision laser engraving
  • Content: Custom text and logo (final artwork and text will be provided upon contract award)
  • Detail: Clear, crisp, and permanent markings suitable for awards

 

Shipping

  • Packaging: Secure, protective packaging to prevent damage
  • Shipping Method: Standard ground shipping with tracking
  • Destination: Mansfield, Ohio (full address to be provided)
  • Delivery Deadline: No later than June 15, 2025.

Proposal Submission Requirements

Please include the following in your proposal:

  • Company Overview: Brief description of your business and experience with similar projects
  • Product Details: Description and images of proposed plaque materials and finishes
  • Engraving Capabilities: Description of your laser engraving process and sample images
  • Pricing: Itemized quote including:
    • Cost per plaque
    • Engraving charges
    • Shipping and handling fees
    • Any applicable taxes or surcharges (Note: We are a 501(c)3 charitable nonprofit with state tax exemption in several states.)
  • Production Timeline: Estimated production and delivery schedule
  • Terms & Conditions: Any relevant terms, payment requirements, or warranties

Evaluation Criteria

Proposals will be evaluated based on:

  • Quality and suitability of plaque materials and engraving
  • Competitive pricing
  • Vendor experience and references
  • Ability to meet delivery deadlines
  • Responsiveness and clarity of proposal
  • Proposals from businesses owned or managed by individuals with lived experience in the criminal legal system will receive added consideration. Please note this in your proposal.

Submission Instructions

Additional Information

NARSOL reserves the right to accept or reject any or all proposals, to negotiate with any or all vendors, and to award the contract in the best interest of the organization.

 Thank you for your interest in supporting the NARSOL Annual Awards Ceremony. We look forward to your proposal.